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Home > Furman University Resources > Records Management > Records Not to Transfer

Examples of Records Not to Transfer to University Archives
Records that document routine activities, including:
  • Accounting Records and records of specific financial transactions
  • Active Faculty and Academic Staff Personnel Files
  • Association and Organization Files (not related to or affiliated with Furman University)
  • Bank and Financial Statements
  • Benefit Records
  • Bills and Receipts
  • Blank forms and unused printed or duplicated materials
  • Budget Files (Working Papers)
  • Cash-Books, Day-Books, and Cash-Journals
  • Checks
  • Duplicate Copies
  • Employment Application Files
  • Employment Eligibility Verification Records
  • Equipment Inventory or Purchasing Files
  • Event Notices for Posting or Circulating
  • Exams and Term Papers
  • Grade Books and Rolls
  • Grant Fiscal Records
  • Grievance Files (Personnel)
  • Invoices
  • Leave Records
  • Mail and Phone Logs
  • Medical Records
  • Non-personally addressed correspondence such as "Deans and Directors" memoranda (except for one copy from the author/creator)
  • Operating Manuals (Equipment)
  • Operational Reports (Daily, Weekly, or Monthly)
  • Payroll Records
  • Personnel Evaluations
  • Published Statutes, Laws, Regulations, etc.
  • Purchase Orders and IDOs
  • Purchasing Records
  • Readers Files
  • Rejected or Not-funded Grant Proposals and Files
  • Replies to questionnaires if the results are recorded and preserved either in the Archives or in a published report
  • Reprints (Non-faculty and Non-university Publications)
  • Research Data and Notes
  • Routine letters of request, transmittal and acknowledgement
  • Staff Personnel Files
  • Student Records
  • Teaching Evaluation Records (unless part of promotion or tenure dossiers)
  • Time and Attendance Records or Reports
  • Transitory or Short-term Correspondence and Memoranda
  • Unsolicited Job Application Files
  • Vouchers
  • Warrantees and Guarantees
  • Warrants
  • Work papers or drafts which have been published or of which there is a final copy in the archives