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Furman University Records Management

The role of University Archives is to identify, acquire, manage, preserve and make available university records of archival value, regardless of format. These records provide unique testimony to the achievements of individuals and entities within Furman University and provide a collective, community memory. They also protect the university, its students, faculty, and staff as well as its business associates.

In 1967, the Furman Board of Trustees adopted a policy that “all records created by any employee of Furman University in the performance of his or her duties as an employee are the property of the university” (also included in Policies and Procedures, “011.2 University Records”). No records of archival value are to be destroyed or disposed of by employees; however, once archival records are no longer needed by an employee or a department, the records are to be transferred to University Archives in the James B. Duke Library.

As a result of this policy, Furman University Archives is the official repository for university records. Records of the University are considered archival if they contain useful or significant administrative, legal, fiscal, evidential, or historical information and the records are not currently being used. At Furman University, "records" are defined in Policy 011.2 as any documents, correspondence, accounts, policy statements, summaries, statistics, projections, programs, reports, papers, maps, books, photographs, or any items, regardless of physical form, that are created by an employee of Furman University in the performance of his or her university responsibilities, and which are appropriate for preservation as evidence of Furman's internal structure, policies, decisions, procedures, operations, or other basic activities, or because of the inherent informational value of such material.

These records include Board of Trustees materials, records of the President and Vice-Presidents, records of academic departments, and records of administrative departments, among other resources. University Archives also collects publications created by or under the authority of Furman University, records of student and faculty organizations, student publications, faculty and staff publications, and alumni publications. In addition, University Archives also houses memorabilia and ephemeral materials relating to Furman.